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Paying Employees


Paying Employees

Congratulations on being ready to employ staff! This is a big step for your company. While it can be scary to put your company’s reputation in the hands of someone else, knowing your responsibilities as an employer can help ease your transition.

When you hire employees, you must register for a CRA payroll account. This account will be linked to your Business Number (BN). To open your CRA account, you will need to complete a RC1B form.

As an employer, you will need to submit the following forms to the Canada Revenue Agency (CRA):
These forms are Personal Tax Credits Return forms that you have to give all new employees to complete. These forms help you determine what deductions you need to make from their paycheque.

What if employee is being paid hourly + commission?
It is common to pay beauty industry employees by commission, unless your employee is claiming expenses, the forms above will suffice.

Additionally, Alberta Employment Standards Code requires you to keep the following records for every employee:

Payroll record listing
  • Employee’s name, D.O.B., and address
  • Employee’s start date
  • Starting wage
  • A daily record of hours worked
  • All deductions
  • Any vacation time taken by employee including start/end dates of vacation + period of employment vacation was earned

Pay Administration record listing
  • Employee’s job title and job description
  • All correspondence relating to that employee
  • Any performance reviews including discipline reports
  • Copies of TD1/TD1AB forms
  • Information on benefits, WCB, and all other info that may apply

**NOTE: Payroll records must be kept for at least 3 years from creation date.

At the end of each pay period, you must provide each employee with a statement of earnings that includes:
  • regular and overtime hours of work;
  • wage rate and overtime rate;
  • earnings paid that show each component separately;
  • deductions from earnings and the reason for each deduction;
  • time off in lieu of payment of overtime; and
  • statement period.

FYI- cash shortages can only be deducted from an employee IF:
1. the employee is the ONLY ONE with sole access to the cash
2. the employee authorizes the deduction in writing with the amount and date of shortage being deducted

If you plan to reduce any employee’s wage rate, overtime rate, general holiday pay, vacation pay or termination pay, the employee must be notified before the start of the pay period in which the reduction is to take effect.
Keep in mind, these rates must always be at least the minimum required by the legislated standards.

You must remit to the CRA all deductions you made from an employee’s paycheque (federal and provincial income tax deductions, E.I. premiums, and CPP) before the 15TH of the month AFTER the month in which you made the deductions.

All remittances must be made in bulk for all of your employees.
You can use the Payroll Deductions Online Calculator (PDOC) to calculate payroll deductions.

You must provide a T4form to your employees ON or BEFORE the last day of February for the previous calendar year. This T4 contains information on the total CPP, E.I. premiums, and income tax deductions you made on your employees behalf for the previous calendar year.

For more information view the Employers’ Guide Payroll Deductions and Remittances.

If you have any questions or concerns with the information provided on this article please contact Executive Spa Group.
‘Cultivating the Beauty Industry’
Executive Spa Group
(780) 604 2772

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alberta,beauty industry,beauty jobs,booth rental,chair rental,employees,employment opportunities,freelance employment,job bank,landlord/tenant,post your job listing,room rental,self employed,spa jobs,space rental,staffing

Post Chair/ Room Rental Classifieds

beauty industry job bank

Post Chair/Room Rental Job Listings Alberta

In a previous article, LinkedIn reports IBISWorld’s notes stating that beauty industry employment will grow steadily through 2017 at a nearly 4% annual rate. Though these are U.S. figures, Canada is expecting a similar growth rate at 3.1%. In the article What’s Next? Beauty Industry Trends Point to Blooming Booth Rental Market, Elizabeth Kraus discusses relevant industry news as well as 6 ways the growing booth rental market might change the Beauty Industry.

Renting space in your salon/spa has pros and cons. Success in this personnel model depends primarily on 2 factors: your knowledge of rules and regulations on this topic, and the tenant/landlord relationship you conduct.

Like Judiffier Pearson says in the’s article Booth Renting 101: A Guide for Owners and Renters, “The true spirit of booth renting is a tenant-landlord relationship”. Remember, this is an article from the U.S. thereby Canadian information may differ.

If you are well-informed, renting space in your salon or spa can be an excellent method of secure income.
Executive Spa Group provides Alberta beauty industry employers an opportunity to promote their rental opportunities. This is a complimentary service we offer to cultivate Alberta’s beauty industry.

Our job bank features a Room/Chair Rental category where you can post as many details you would like to describe.

Our job bank is free, fast and easy to use. When you post your listing with Executive Spa Group, you are able to post multiple listings for up to 30 days at a time. Candidates submit their resume and other application material directly to you, thereby allowing you to be fully in control of the screening and hiring process.

By advertising in our room rental job bank, you will ensure your posting is seen by beauty professional job seekers across Alberta. Our room rental opportunities job bank can help you reach more qualified service providers than ever before. Simply complete our template outlining the skill set you require and submit it for posting. It’s that easy. And because Executive Spa Group specializes in the beauty industry, finding service providers has never been so easy!

Why post with Executive Spa Group?
  • Our job bank is Alberta Beauty Industry focused
  • Our job bank is visited by Service Providers in Alberta looking for their next employment opportunity
  • attracts top industry employers and job seekers
  • Our job bank is easy-to-use
  • Our job bank is absolutely FREE!
To post your chair/ room rental job listings click HERE.

At Executive Spa Group, we provide employment resources and referrals to Beauty Industry Employers looking for guidance to Alberta’s Employment Rules, Labour Laws, and effective practices such as MERC and Benefits. Contact us for information on your rights and responsibilities as a salon/spa owner renting space in your location.

Executive Spa Group
Cultivating Alberta’s Beauty Industry
(780) 604 2772

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Renting Space (CHAIR RENTAL/ROOM RENTAL) in the Beauty Industry

renting space

Renting Space (CHAIR/ROOM RENTAL) in the Beauty Industry- Self-Employment Minus the Headache?

Alberta’s Beauty Industry allows for many ways to make money. You can find an employer that pays an hourly wage, a commission, or a mixture of the two.

Another route to making money in this industry is to rent space in an already established salon or spa. This path is for independent, creative persons who would like to dip their feet into self-employment, but are not yet ready to take the plunge.

Renting space allows you to make your own work hours as per your agreement with the business owner. Keep in mind that most business owners will ask that you create your work schedule around their hours of operations, so keep this in mind when you are looking for a salon/spa to rent space from.

Another benefit of renting space is the ability to offer your own services. This allows you to expand your service menu and only take training that is of interest to you. When you rent space from an already existing business, your services are not legally associated with the services offer by the salon/spa you rent from. In order to avoid a conflict of interest, it is very important to come to a written agreement with the business owner clearly describing the services you are allowed to offer from their salon/spa. Its best to rent space from a salon/spa that does not offer your specific services, otherwise, you may end up creating an ugly, competitive environment for yourself.

The ability to use your creativity to attract new clients is another benefit of renting space. As a space renter, it is your responsibility to get new clients to give your services a try. If you rent space from a thriving salon/spa, you will see a steady flow of clients, however, this does not mean they will become your clients too. You will need to create marketing material to promote your services. This can include business cards, social media, posters, etc. Ensure you and the business owner agree to your marketing methods and how much space in the salon/spa will be designated for your marketing material. For example, will you be allowed to put your sign on the front window? Remember, all these things will matter as your services become more popular and you grow. A sound, clear, thorough contract will help to eliminate unwanted matters in the future.

Renting space allows for control of your work/life balance. As long as you work within the salon/spa’s hours of operations, you book your own clients thereby controlling your own schedule. You also process your own payments, so only you know your financial standing at the end of each month, thereby you decide how you will balance your work/life budget.

Sounds good so far? Consider this…
  • You will need to make a small financial investment with the potential for loss. This small investment is pocket change in comparison to how much you would have to spend if you were opening your own business.
  • You will work independently, however, if you choose a positive environment you will have a support system of the salon/spa staff.
  • You will be giving up benefits, such as E.I., holiday pay and sick days, but your schedule is always up to you.
  • You will have to manage an unpredictable income, so ensure your life situation allows for a certain degree of uncertainty.
Still can’t decide if renting space is for you? Your decision can only be made after careful consideration of several factors.

Your personal situation, including your health, your family’s health, your financial situation, your support system, your family responsibilities, and your commitments all matter.

In addition, your skills and knowledge must be evident to your clients. Also, you must be willing to work hard and persistenty, and build long-lasting realtionships with your clients and distributors.

  • Insurance
  • Business license
  • Certification (as per occupation)
For more information, contact Executive Spa Group. Whatever decision you make, we wish you the best of luck!

Executive Spa Group
Cultivating Alberta’s Beauty Industry
(780) 604 2772

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Beauty Industry Interview Skills


Interview Skills for Beauty Industry Job Seekers

At ESG, we understand interviews can be a scary thing, so we decided to share some interview information with beauty industry job seekers.

Before we start, let’s keep in mind a few things…
Things to remember:
  • Both parties want to make a deal
  • First, show you have the skills required
  • Second, find out if you are actually interested in the job
Try to follow these steps:
  • Find out as much as you can: Who is interviewing you and what are their positions in the salon/spa?
  • Always answer your phone professionally while looking for work
  • Voicemail- make sure your message reflects your professionalism
Things to remember:
  • They don’t know you, or your skills and knowledge. Explain yourself thoroughly when answering questions
  • Ask questions. Don’t be afraid to ask the tough questions such as pay and benefits
  • Body language. Refrain from crossing your arms, slouching, etc.
  • Ask to rephrase if you do not understand the question
  • Ask if you can take notes. Writing down questions helps some people concentrate and also gives you the opportunity to come back to a question if you get stuck. Clarify to the interviewer that you intend to leave your notes behind
  • Thank the interviewer
Typical Questions

1. Questions about you and your skills
“Tell me about yourself/Strengths/weaknesses.”
Everyone has strengths and weaknesses. The interviewer wants to ensure you are working on your current weaknesses.

2. “What if” questions
“Tell me about a time when you had a conflict with a coworker.”
The interviewer wants to know how you have actually handled conflict, not how you hope to handle conflict in a best-case scenario.

3. Your interest in the spa/salon
“Why do you want to work here?”
The interviewer is looking for commitment. NEVER give a vague answer. Show the interviewer you’ve done your research.

4. Plans and expectations
“Where do you see yourself in 5 years?”
The interviewer wants to make sure that you are motivated enough to be promoted in time.

We hope these tips help. Good luck on your interview!

Executive Spa Group
Cultivating Alberta’s Beauty Industry
(780) 604 2772

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beauty careers,beauty industry,beauty jobs,cover letters,employment,esthetics,jobs,training

Beauty Industry Cover Letters for Employment

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Beauty Industry Cover Letters for Employment

Cover letters are an important piece of your application package. Not only do they express a bit about your professional background, they give the employer hints about your language skills, plus the way they can expect you to express yourself verbally.

In the beauty industry, language is very important as it is the number one tool we use to build relationships with our clients.

Every cover letter need to be customized. This makes applying for employment a bothersome process. It prevents you from sending a mass email with your résumé to all employers you would like to work for all at once.

However, employers do not like receiving application packages that were obviously sent to the masses. It is quite apparent when an applicant has not taken the time to research the potential employer and is applying anywhere and everywhere. These are the résumés that end up in the garbage before anyone gets a chance to review them.

As a career and employment centre for the beauty industry, we encourage all service providers looking for employment to use a cover letter in the application package. In this article, we will share the basic information that should be included in your cover letter. Follow the outline we provide, and customizing a cover letter will be much easier 😉


Your Full Name
Your address
City, Province, Postal Code
Name of Recipient
Recipient’s position
Company Full Name
Street address
City, Province, Postal Code
RE: Position Title (Job Reference Number, if available)
GREETING: Dear Mr./Ms. Last Name: TIP: Address the person by last name. If you’re not sure whether the recipient of your letter is male or female, don’t use Mr./Ms. and use the person’s full name instead (e.g. Dear Taylor Smith). If you do not know who to address, use “To whom this may concern”. This is the ONLY time you should be using this greeting.
FIRST PARAGRAPH: Why are you writing? Explain your reason. If you are applying for a specific job, state how you heard about the opportunity (newspaper? Online job bank? Word of Mouth? Etc.). If you’re not applying for a specific job, say WHY you are interested in working for this organization. TIP: Give one brief reason why you want to work for that spa/salon- do you like the product line they carry? Do you enjoy performing the specific services they offer? Etc.) If someone referred you to the employer, name that person (for example, ‘Anna Thompson, your Head of Esthetics’, suggested I write to you).
MIDDLE PARAGRAPH(S): Why do you think you are a good fit for this position in this spa/salon? Point out any key experience (including volunteer, training or school experience) that qualifies you for the position. TIP: Keep your paragraphs short. If you are responding to a job posting, explain how your skills and experience match those described in the posting.TIP: Use similar language that they did on the job posting. Similar, not identical.
LAST PARAGRAPH: State that a résumé (and if available, a portfolio) is enclosed for more information. Request an interview by expressing that you would like to meet, and offer to provide additional information if needed. TIP: Include your phone number in the last paragraph so that piece of information is readily available should the employer want to contact you immediately.
SIGN-OFF: Sincerely,
Your Full Name
TIP: If you’re sending your resumé via fax or in person, leave three lines for your signature before your name. If you’re sending it electronically, you don’t need to leave space before your name.

Executive Spa Group
Cultivating Alberta’s Beauty Industry
(780) 604 2772

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